Asteropi Georga – Gretour travel Agency, Koskinou, 85100 Rhodes (hereinafter referred to as “GREtour”) enables its Users to book travel services over its online platform, through the association with other online platforms. The service of Gretour is made up only by the arrangement of an entitlement to carriage for a User over a transportation service provider (“TSP”) in the provision of the travel service itself or as an intermediate.
These Terms and Conditions (hereinafter referred to as “Terms”) are part of every agreement between Users with the arrangement of a travel service by GREtour. They also describe in detail the travel services which are offered through the direct entitlement created by GREtour between the User and the TSP.
Deviations from the User Terms, even in the case of letters of confirmation and unreserved services, are hereby rejected. Only if the management of GREtour has expressly agreed in writing, does this not apply.
2. Contractual Relationship and Conclusion of Contract
2.1 Contractual Relationship
GREtour provides the travel services presented by the website either itself or through third parties. GREtour arranges wherever needed for the User simply an entitlement to carriage over a TSP independent of GREtour.
Therefore, GREtour makes the necessary arrangements with the TSP in its own name, which provides the User with an entitlement to carriage over the TSP (“Third-Party Beneficiary”, also called “Contract of Carriage for the Benefit of the User”). Consequentially, Users are entitled to demand travel services and other claims directly from the TSP.
The User uses GREtour as a transport service or as an intermediate or an arranger. The compensation claim of GREtour is made up of arrangement fees as well as the advance payment made by GREtour to the TSP.
By submitting a completed booking form via the website or by telephone (“Ride Request” of the User) to GREtour the User makes an offer for the conclusion of an arrangement agreement. The object of this agreement is the arrangement of the travel service to meet the User’s Ride Request.
GREtour next sends the User an email confirming the receipt of the ride details for the travel service which is to be arranged. Through this, GREtour confirms only the receipt of the User’s Ride Request.
The arrangement agreement between GREtour and the User for the requested travel service comes into effect only through a separate statement (“Booking Confirmation”) by GREtour per email. The User themselves is then entitled to demand the transportation services from GREtour or the TSP directly as well as to make further claims directly against GREtour or the TSP.
3. User Registration Requirements for the Use of the website
It is the User’s responsibility to ensure that all information that they, or someone else on their behalf, have provided to GREtour is complete and accurate. Registration using automated methods is prohibited.
4. Selected Topics of the Contract of Carriage for the Benefit of the User
Under Paragraph 4 described details of the User’s Ride Request (collectively, “Travel Arrangements”), the User can only make demands to GREtour or the TSP, if they are agreed upon in the arrangement agreement with GREtour.
The following conditions apply to the GREtour-arranged entitlement to carriage of the User directly over GREtour or the TSP:
4.1 Transfer Rides / Hourly Bookings, Changes to Service
The User can choose between transfer rides and hourly bookings for their Ride Request. If, according to the express wishes of the User, or guest, the actual Ride Request requires additional effort compared to the original Ride Request, GREtour or the TSP should carry this out where possible. The extra effort may result in additional costs for the individual arrangement (for more details see Paragraph 5 below).
Changes in Travel Arrangements are subject to the availability of GREtour or the TSP and can be made by the User, or the guest, even after conclusion of the contract in accordance with Paragraph 5 and the payments described therein.
In the case of transfer services the price quoted is valid for a start and destination address. An additional fee, according to the current price structure (see Paragraph 5 below), accrues per stopover on the direct route.
For hourly bookings, the trip must always end in the municipal area of the pickup location. An hourly booking always starts at the pickup time confirmed upon booking.
4.2 Vehicle Class / Vehicle Model, Upgrade
The User can choose from different vehicle classes (e.g. “Business Class”, “Van/SUV”, or “Minibus/Bus”) for their Ride Request.
The vehicle images shown in the booking form are only illustrative examples. These are not connected with any right to a particular vehicle model for the booked vehicle category – regional differences are especially possible.
Subject to availability, an upgrade from the vehicle class “Business Class” to a higher vehicle class (such as “Business Van” or “First Class”), at no additional cost to the User, may be possible.
4.3 Transport Safety, Consequences
4.3.1 Luggage, Animals
The price given in the Booking Confirmation includes the number of pieces of luggage specified on the booking form. Excess luggage, bulky luggage, or the transportation of animals not stated as an additional comment upon booking could lead to corresponding surcharges; the arrangement fee will also be higher, as stated in the Booking Confirmation (see Paragraph 5 below).
GREtour or the TSP reserves the right to refuse the carriage of luggage and/or animals which was/were not agreed to. This also applies to animals which are not contained in a closed and suitable transport box.
4.3.2 Carriage of Children
The need for safety seats for children should be requested by the User as an additional comment by specifying the number and age of children to be transported as well as the required type of seating.
4.3.3 Information on Number of Guests and Pieces of Luggage
The maximum number of guests and pieces of luggage specified for a particular vehicle is an estimate based on factors such as size and weight of guest and luggage. These are therefore not binding. GREtour or the TSP can refuse the carriage of guests or luggage if they believe they compromise the space and safety conditions.
4.3.4 Prevention of Carriage
GREtour or the TSP reserve the right to refuse carriage if compelling (for example under applicable laws) requirements under Paragraph 4.3 were not at all, or not correctly, communicated by the User as an additional comment.
If, due to this, carriage is not possible, this has no influence on the payment of GREtour through the arrangement agreement with the User for the transportation booked.
Exceptional situations such as air-traffic controller strikes, extreme weather conditions, etc. can be compensated only to a limited extent, meaning that longer waiting periods or last-minute cancellations must be accepted by Users.
4.5 Cancellations, Changes to Booking, and No-Shows
(a) Transfer Services
For transfer services, cancellation is free of charge if there is more than 12 hours left before the agreed pickup time. If there is 12 hours or less before the agreed pickup time, the total price must be paid. A cancellation can only be done by informing GREtour or the TSP by call or mail.
(b) Hourly Bookings
For hourly bookings, cancellation is free of charge if there are more than 24 hours left before the agreed pickup time. If there are 24 hours or less before the agreed pickup time, the total price must be paid. A cancellation can only be done by informing GREtour or the TSP by phone or mail.
4.5.2 Changes to Booking
Changes to bookings are generally treated as new bookings. The policy for dealing with cancellations (see Paragraph 4.5.1 above) therefore apply to the ride originally agreed upon. A compensation claim by GREtour for the originally agreed ride may be made accordingly.
4.5.3 No-Shows without cancellation, Delay to the User
In case of a no-show without cancellation, the User loses their entitlement to carriage over GREtour or the TSP, however this does not affect the compensation claim of GREtour towards the User.
(a) Transfer Services
A ride is considered a no-show if the User, or guest, has not shown up without cancellation within 30 minutes after the agreed pickup time at the agreed pickup location. If a customer does not show up, the ride must be paid for in full, whereas possible surcharges for waiting time do not apply.
For airport pickups the ride is considered a no-show when the User, or passenger, has not shown up without cancellation within 60 minutes after the agreed pickup time at the agreed pickup location, at which flight delays or earlier flights lead to a deferral of the scheduled pickup time by the planned period of time between the planned arrival time and the original pickup time. If a customer does not show up, the ride must be paid for in full, whereas possible surcharges for waiting time do not apply.
From this rule situations are excluded in which GREtour or the TSP and the guest have agreed on a later pickup time by phone. Possible surcharges for waiting time have to be remunerated as described under Paragraph 5.3.1. Generally, the passenger is not entitled to change the pickup time.
(b) Hourly Bookings
A ride is considered a no-show if the User, or passenger, has not shown up without cancellation after the expiration of the hours booked after the agreed pickup time at the agreed pickup location. If a customer does not show up, the ride must be paid for in full.
For airport pickups the ride is considered a no-show when the User, or passenger, has not shown up without cancellation after the expiration of the hours booked after the agreed pickup time at the agreed pickup location, at which flight delays or earlier flights lead to a deferral of the scheduled pickup time by the planned period of time between the planned arrival time and the original pickup time. If a customer does not show up, the ride must be paid for in full.
From this rule situations are excluded in which the TSP and the guest have agreed on a later pickup time by phone. An hourly booking always starts at the pickup time confirmed upon booking as described under Paragraph 4.1.2. In consequence possible extensions of the hourly booking have to be remunerated as described under Paragraph 5.2. Generally, the passenger is not entitled to change the pickup time.
4.6. Behavior in the Vehicle
The following behavioral standards apply to the User when traveling with GREtour or the TSP:
During the entirety of the ride, all guests must follow the regulations which apply to the relevant Road Traffic Act, especially the seatbelt regulations. Any instructions given by the drivers must be followed. It is the responsibility of the drivers to ensure a safe ride. It is therefore prohibited for guests to open the doors while driving, throw any objects from the vehicle, and/or stick body parts out of or shout from the vehicle. If the User wishes to use any of the devices or facilities in the vehicle, a brief instruction is required from drivers.
Smoking is prohibited in the guest part of the vehicle. If the User, or guest, ignores this, they are liable to pay not only the cost for the cleaning of the vehicle but also compensate the loss of business due to the downtime of the vehicle.
The consumption of food or beverages is discouraged. Alcoholic drinks are only allowed to be consumed in the car with prior consent.
5. Compensation and Payment
The compensation claim of GREtour is specified in the Booking Confirmation.
Key factors for its amount (including reimbursement of expenses to GREtour for the arranged transportation service) are: the chosen vehicle class, the distance, how far in advance the ride is booked, as well as the pickup time and possibly the location.
Additionally booked special requests, e.g. individual vehicle labeling, additional stops, bulky luggage, car seats for children, etc. may cause the price to increase.
5.2 Ride Changes
Even after the conclusion of the arrangement agreement and even after the start of the ride, provided it is possible for GREtour or the TSP, the User (and the guest) can make changes to the Travel Arrangements.
If a ride is spontaneously lengthened (distance or number of hours) according to the wish of the User, or guest, the actual service (total distance or number of hours) will be newly calculated and priced according to the current price structure. In the case of hourly bookings, each additional 30-minute block is considered for invoicing, i.e. from the first additional minute, a half hour will be rounded up to ensure more reliable planning.
Accordingly, the compensation claim increases for the User, due to GREtour’s expenses for the Contract of Carriage for the Benefit of the User increasing.
If the distance or number of hours are less than originally booked, the price remains unaffected.
5.3 Other Premiums
5.3.1 Waiting Times for Transfer Services
For transfer services, no surcharges are applied in the case of airport pickups for a waiting time of up to 60 minutes after the agreed pickup time, at which flight delays or earlier flights and boats lead to a deferral of the scheduled pickup time by the planned period of time between the planned arrival time and the original pickup time. Also, no surcharges are applied in the case of port pickups for a waiting time of up to 30 minutes after the agreed pickup time, at which boat delays or earlier arriving boats lead to a deferral of the scheduled pickup time by the planned period of time between the planned arrival time and the original pickup time, and up to 15 minutes from the agreed pickup time in all other cases. Each additional minute of waiting time will be calculated as a flat-rate, including VAT, according to the hourly booking prices of the particular municipal area as well as the vehicle category.
5.3.2 Additional Kilometers for Hourly Bookings
Hourly bookings contain the kilometers (per hour) that are stated on the booking form (or by phone). Any additional kilometers are subject to surcharge, including VAT, and are calculated according to the price per kilometer of the particular municipal area as well as the vehicle category.
5.4 Terms of Payment and Transaction Fees
The User can pay for their ride by credit card. Incidental credit card charges are carried by GREtour. Any transaction fees when making payments via bank transfer (e.g. due to different currencies or different local accounts) are carried by the User.
5.5 Unpaid Credit Card Invoices
For unpaid credit card debts, GREtour can charges the User for the incurred expenses (bank, credit card company) and reserves the right to assert an appropriate handling fee per incident.
5.6 Sending of Invoices, Payment Dates
GREtour provides the User with the respective invoice electronically. When paying by credit card, payment is due immediately. When paying by bank transfer, the payment date referred to in the invoice must be kept.
Vouchers are only redeemable individually and cannot be combined with other vouchers. Vouchers are not redeemable for cash.
GREtour is liable for damage caused by GREtour or their vicarious agents or subcontractors either intentionally or due to gross negligence. GREtour or the TSP as well as all chauffeurs employed for the travel service are neither vicarious agents nor subcontractors of GREtour. Rather, GREtour arranges, for the User, a direct entitlement to carriage over a TSP.
In case of damage caused by simple negligence, GREtour is liable only for breach of fundamental contractual obligations and for foreseeable and typical damage. Fundamental contractual obligations are those which, when fulfilled, enable the proper execution of the contract and upon which the User can rely.
Limitation of liability does not apply in the context of an express guarantee of condition and quality, in case of intentional harm to life, body, or health, as well as claims under the Product Liability Act.
6.3 Websites of Third Parties
GREtour accepts no responsibility for the content, accuracy, legality and functionality of third-party websites which are referred to through links. Accessing these pages through hyperlinks is done at the risk of the User.
6.4 Accuracy of Transmitted Information, Disruption of Access
GREtour accepts no responsibility for ensuring that the information provided is accurate and complete nor that it reaches the User or chauffeur in time. This does not apply to content in the Booking Confirmation.
GREtour makes no guarantee that the website will function uninterrupted or error free, nor that any errors will be corrected.
7. Changes to the Offer by Rhodes Transfer Services
GREtour reserves the right to at any time make changes to the booking form tool in a way that is appropriate to the User, so as to further develop and improve their quality. In addition, GREtour reserves the right to, with good cause, temporarily or permanently discontinue its offer through the booking form tool, even without the User being informed personally of this.
8. Protection of Content, Granting of Rights of Use to the booking form tool
The content contained within the booking form tool enjoys copyright protection.
GREtour grants the User the conditional and revocable right to use the booking form tool as intended through complying with these Terms. Any use beyond this (changes, copies, re-releases, transfers, distribution, or other improper purposes) is prohibited.
9. Final Provisions
9.1 Entirety, Writing
These Terms are the entire agreement between GREtour and the User for the service. Subsidiary agreements do not exist. Changes and additions to this agreement must be in written form, digital form is not sufficient; the same applies to changes or additions to this written-form requirement.
9.2 Subject to Change
GREtour reserves the right to change these Terms. Notification of the change is made as a unilateral declaration by publishing the new Terms on the website of Rhodes Airport transfers and informing Users of this. If the User does not object to the new Terms within 14 days of the information being published, the new Terms then apply to the User. Continued use of GREtour’s services is then dependent on the acceptance of the Terms by the User.
9.3 Offsetting, Retention, and Assignment
The User may only offset against undisputed or legally determined counterclaims against GREtour. This also applies to the User’s notice of defects.
The User may only exercise a right of retention, if their counterclaim is derived from the same contractual relationship.
The assignment of the User’s claims from the contractual relationship against third parties without the written consent of GREtour is excluded.
9.4 Choice of Law and Place of Jurisdiction
For all legal relationships between GREtour and the User the law of the Hellenic Republic applicable to domestic business is effective.
Place of fulfillment is Rhodes.
Exclusive place of jurisdiction is Rhodes, insofar as the User is a merchant according to the Commercial Code, or, upon suing, has no fixed place of residence in Greece. Legally binding jurisdictions remain unaffected.
If any provisions of these Terms prove invalid, unenforceable, or contain loopholes, the remaining provisions remain in effect. The parties are obliged to replace the invalid, illegal, or unenforceable provisions with ones that come closest to the meaning and economic purpose and the intent of the parties.
Status: Rhodes, November 2020